info@businessghana.com
Office Manager
Office Manager Jobs Information
A reputable and well-established construction company known for delivering innovative
and high-quality projects is seeking a proactive, highly organized, and detail-oriented Office
Manager to oversee and coordinate the administrative and operational functions of its
office. This individual will be responsible for ensuring smooth day-to-day office operations,
providing critical support to executive and project teams, managing internal systems, and
upholding organizational policies and standards.
This role is ideal for a professional with a strong background in office administration,
particularly within the construction or real estate sectors.
RESPONSIBILITIES
Office Administration
- Manage daily office operations to maintain a productive and professional work environment.
- Monitor and replenish office supplies and coordinate procurement as needed.
- Supervise office cleanliness, maintenance, and general facility-related matters.
- Receive and direct incoming calls, emails, and visitors in a courteous and efficient manner.
Executive & Project Team Support
- Provide administrative assistance to the CEO, project managers, and other senior staff.
- Prepare project documentation, reports, meeting agendas, and minutes.
- Coordinate meetings, project timelines, site visits, and follow-ups.
HR & Team Coordination
- Support recruitment efforts including interview scheduling and onboarding processes.
- Maintain accurate employee records and ensure confidentiality of HR documentation.
- Coordinate internal communication and support staff engagement initiatives.
Finance & Records Management
- Manage petty cash, handle invoicing, and maintain expense tracking systems.
- Liaise with the accounting department for vendor payments, payroll preparation, and
- financial documentation.
- Organize and maintain filing systems for contracts, permits, licenses, and company
- records.
Compliance & Reporting
- Ensure the company’s administrative practices align with occupational safety, legal, and industry-specific standards.
- Compile and submit monthly administrative reports to senior leadership.
QUALIFICATIONS
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum of 3 years’ experience in office management or senior administrative roles, preferably in the construction or real estate industry.
- Proficient in Microsoft Office Suite and general office management tools.
- Excellent organizational, interpersonal, and communication skills.
- High level of discretion, professionalism, and attention to detail.
- Familiarity with construction management software (e.g., Procore, Buildertrend, PlanGrid).
- Understanding of Ghanaian construction laws, permitting, and documentation processes.
- Ability to thrive under pressure and manage multiple priorities in a fast-paced
