Executive Secretary
Executive Management Jobs Information
Job Category
Executive Management Jobs
Job Type
Permanent/Full Time
Working Experience
5 - 10 Years
Education Level
First Degree
Industry
IT Jobs
Salary Range
GH¢1,000.00 - GH¢2,000.00
Qualifications
Bachelor’s degree (or equivalent) in any relevant field; an MBA or a master’s degree in Public Administration, Communications, Organizational Leadership, or a related discipline is strongly preferred.
Minimum of 7–10 years of proven leadership experience in a similar executive role, preferably within the telecom or ICT sector.
In-depth knowledge of the Information and Communication sector, including global ICT trends.
Demonstrated expertise in public relations, with certifications (e.g., APR) as an advantage.
Experience in Business Development, Marketing, or Sales, with a demonstrated ability to lead strategic initiatives.
Proven ability to operate effectively at the Board level.
A background in law is highly advantageous but not mandatory.
Other Essential Skills:
IT literacy with proficiency in Microsoft Office Suite.
Effective project and operational management skills.
Application Deadline
2025-03-10
Description
Organizational Leadership:
- Oversee the operations of the secretariat and ensure effective administrative support for Board members and Committee Chairs, including the coordination of corporate activities.
- Provide oversight for the maintenance and updating of policy documents.
- Ensure the effective planning and logistics of Membership and Board Meetings, as well as other required meetings.
- Supervise the management of all correspondence directed to the office.
Financial Oversight:
- Ensure the maintenance of corporate books and accounts, ensuring compliance with national accounting standards.
- Oversee the preparation of operating and expense budgets for the secretariat.
- Ensure accurate and timely financial reporting to the Board; support fundraising efforts and the identification of funding opportunities.
- Provide guidance on billing, fund collection, and inventory management for audits and tax compliance.
- Build and maintain strong financial relationships with banking institutions and corporate stakeholders.
Publications and Communication:
- Supervise the maintenance and updating of the website.
- Provide guidance on the production of newsletters and publications, ensuring quality and consistency.
- Oversee the distribution of materials and ensure compliance with reporting obligations.
Business Development:
- Oversee key activities related to service offerings.
- Identify and pursue opportunities for collaboration with industry stakeholders.
- Promote membership benefits and relevant services.
- Lead the negotiation of agreements beneficial to members.
- Stay informed on industry trends, including advancements in best practices and technologies.
Personnel Management:
- Oversee employee benefits, payroll, and tax compliance, ensuring adherence to relevant regulations.
- Ensure the timely payment of corporate taxes and submission of associated forms.
Membership Engagement:
- Provide leadership in engaging current and prospective members, ensuring prompt responses to inquiries.
- Oversee the recruitment of new members and the maintenance of membership records.
- Guide the preparation of the annual Membership Directory and facilitate communication with members, including notifications and follow-ups for renewals.
Public Relations:
- Act as a strategic advisor for media relations, ensuring press lists and press kits are well-managed.
- Ensure the development and maintenance of strategic relationships across the board.
- Oversee the drafting and distribution of press releases and leadership communications.
- Provide strategic guidance for public appearances and general communication.
- Ensure timely and consistent organization of key programs, including conferences and events.
Regulatory Compliance:
- Ensure compliance with legal requirements to maintain nonprofit and NGO status.
- Oversee the submission of necessary forms and the maintenance of records to meet regulatory standards.
Location Information
Location
Ridge
Region
Greater Accra
Street Address
Kojo Thompson Road