Executive Management Jobs

Permanent/Full Time

5 - 10 Years

Masters Degree

Hospitality Jobs

Not Specified

Education: Bachelor’s degree in Business Administration, Communications, or a related field. Experience: Minimum of 5 years of experience in a similar role supporting C-level executives.

2025-01-31

The Executive Assistant (EA) to the CEO plays a critical role in ensuring the smooth functioning of the executive office. The EA provides high-level administrative support, manages the CEO's schedule, coordinates internal and external communication, and serves as a key point of contact for stakeholders. This position requires exceptional organizational, interpersonal, and multitasking skills, with the ability to maintain confidentiality and exercise discretion. 

Key Responsibilities:

1. 
   

   Administrative Support:

   
   
   • Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
   
   
   • Draft and proofread correspondence, presentations, and reports.
   
   
   • Prepare agendas, take minutes, and follow up on action items from meetings.
   
   
   • Handle sensitive and confidential information with professionalism.
   
   
   
   


2. 
   

   Communication and Coordination:

   
   
   • Serve as the primary point of contact for internal and external stakeholders.
   
   
   • Screen and prioritize emails, calls, and other communications for the CEO.
   
   
   • Liaise with the Board of Directors, senior management, and external partners.
   
   
   • Facilitate effective communication between the CEO and team members.
   
   
   
   


3. 
   

   Project Management:

   
   
   • Assist the CEO in managing key projects, ensuring deadlines are met.
   
   
   • Conduct research and provide insights to support decision-making.
   
   
   • Coordinate cross-departmental initiatives as directed by the CEO.
   
   
   
   


4. 
   

   Travel and Event Coordination:

   
   
   • Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.
   
   
   • Organize and manage events, conferences, and meetings attended or hosted by the CEO.
   
   
   
   


5. 
   

   Office Management:

   
   
   • Maintain records and filing systems for the executive office.
   
   
   • Monitor budgets and expenses related to the CEO's activities.
   
   
   • Manage special tasks or ad hoc projects assigned by the CEO.
   
   
   
   


6. 
   

   Strategic Support:

   
   
   • Provide insights and recommendations to streamline processes and improve operational efficiency.
   
   
   • Anticipate the CEO’s needs and proactively address potential challenges.
   
   
   
   

Qualifications:

• Education: Bachelor’s degree or Masters in Business Administration, Communications, or a related field.


• Experience: Minimum of 5 years of experience in a similar role supporting C-level executives.


• Skills:
  
  
  
  • Strong organizational and time management skills.
  
  
  • Exceptional verbal and written communication abilities.
  
  
  • Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
  
  
  • Familiarity with project management tools and CRM software is an advantage.
  
  
  
  

Key Competencies:

• High level of professionalism and discretion.


• Excellent interpersonal skills and ability to build strong relationships.


• Problem-solving and decision-making capabilities.


• Adaptability and ability to thrive in a fast-paced environment.


• Detail-oriented with a proactive mindset.

Working Conditions:

• Office-based role with occasional travel, depending on the CEO’s needs.

Osu

Greater Accra

Oxford Street