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Operations Coordinator
Events Management Jobs Information
JOB OVERVIEW
A growing events management company within the hospitality and events industry, specializing in the planning and execution of premium social and corporate events. The organization is committed to delivering exceptional client experiences through creativity, professionalism, operational excellence, and attention to detail. To support its daily operations and event execution activities, the organization is seeking a highly organized and detail-oriented Operations Coordinator to ensure seamless office administration, operational efficiency, and logistical coordination across projects and events. The role is responsible for supporting both office operations and event-related activities, ensuring workflows, documentation, vendor coordination, and administrative processes are effectively managed. Working closely with internal teams, vendors, clients, and service providers, the Operations Coordinator will assist in coordinating event logistics, maintaining operational records, managing office administration functions, and supporting the smooth execution of in-house projects and events. The role requires a proactive and solution-oriented professional who can multitask effectively, maintain strong organizational standards, and operate efficiently in a fast-paced environment. The ideal candidate should possess strong administrative, communication, and coordination skills, with the ability to manage multiple responsibilities while maintaining professionalism, accountability, and attention to detail.
RESPONSIBILITIES
Event Support
- Coordinate operational plans for events including event timelines, documentation, and guest lists, and setup schedules
- Support venue sourcing and logistics
- Track equipment, materials, and inventory for events
- Coordinate vendor payments and deliveries, transportation, rentals, permits, and site requirements
- Ensure all office operational elements meet Purple Twirl’s professional standards
- Compile and update vendor lists
- Track contracts, deliverables, and payment schedules
Office Operations
- Monitor office expenditure and control costs
- Support procurement and purchasing processes
- Provide receptionist functions by performing duties including, but not limited to, answering the office phone, professionally greeting visitors and processing email enquiries
- Maintain and update the inventory of office supplies as needed
- Maintain all office accounts and contracts, including, but not limited to, utilities, IT functions, vehicles, and phone contracts
- Ensure the office remains well-maintained and in good repair, liaising with building management as required
- Supervise in-house projects such as construction work, project-specific documentation, landscape maintenance
Office Administration & Reporting
- Maintain and manage operations for all office administration functions
- Prepare operational checklists and briefing documents
- Maintain operational records and documentation
- Prepare post-event reports and vendor evaluations
- Assist with internal process improvements
- Assist in sending and receiving mail, couriers, and deliveries, including filing and distributing received files
- Support the integrity of the hard and digital filing systems of the company
- Other tasks as requested
QUALIFICATIONS
- Bachelor’s Degree in Secretarial Studies, Hospitality, or related field.
- Minimum 2-3 years of experience working in office management or administration
- Previous experience in customer service delivery and or facilities management will be an advantage
- Proficiency with Microsoft Office, Google Workspace, and Social Media Content Creation.
- Driver’s license is an advantage
