Secretary Jobs

Permanent/Full Time

3 - 5 Years

First Degree

Manufacturing Jobs

Not Specified

Bachelor's degree required in social sciences or its equivalent Strong work tenure: a minimum of three years of experience supporting top level Executives Experience and interest in internal and external communications Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat

2024-12-06

Buck Press Ltd is seeking the services of an Executive Assistant to join its team. The ideal candidate must be professional, disciplined, confidential, attentive, and articulate. 

Job Purpose

To provide a broad variety of administrative assistance to the Managing Director (MD) and the Executive Director (ED).

Responsibilities/ Duties

Executive Support

 

• Prepare and edit correspondence, communications, presentations and other documents

• File and retrieve documents and reference materials


• Manage and Coordinate the Managing Director and Executive Director’s schedules, appointments and travel arrangements


• Arrange and co-ordinate meetings and events


• Record and distribute minutes of meetings


• Monitor, screen, respond to and distribute incoming communications


• Answer and manage incoming calls


• Receive and interact with incoming visitors


• Review internal systems and implement improvements where necessary


• Prioritize, and follow up on incoming issues addressed to the Managing Director and Executive Director, including those of confidential nature and determine appropriate course of action, referral, or response


• Work closely and effectively with the Managing Director and Executive Director to keep them well informed of upcoming commitments and responsibilities and following up appropriately


• Handle matters expeditiously, proactively, and follow through on issues to successful completion, often with deadlines.

 

General Duties

 

• Serve as the MD’s liaison to Buck Press' board of directors


• Communicate directly, and on behalf of the MD, with Board members


• Maintain discretion and confidentiality in relationships with all board members


• Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.


• Any other duties that may be assigned from time to time by your supervisor

 

Key Performance Indicators

• Timely completion of Board tasks


• Accurate and timely completion of work


• Schedules and diary management is efficient and practical


• Appropriate storage and maintenance of all files and documents


• Meetings organized efficiently and minutes issues promptly


• Prompt follow up on actions taken during Management meetings
  
  
  
  • Efficient /timely dispatch of all incoming letters and memos
  
  
  
  

• Ability to communicate properly (grammar)
  
  
  
  • Ability to take initiative
  
  
  • High level of confidentiality
  
  
  
  

 

Qualifications

 

• Bachelor's degree required in social sciences or its equivalent


• Strong work tenure: a minimum of three years of experience supporting top level Executives


• Experience and interest in internal and external communications


• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat

Work Experience and Skills

 

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks with excellent attention to detail


• Proven ability to handle confidential information.


• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners


• Expert level in written and verbal communication skills


• Forward-looking thinker, who actively proposes solutions


• Ability to work under pressure and within timelines to handle a wide variety of activities and confidential matters with discretion.

Mode of Application

Interested candidates should send their CV and Application Letter with the subject,

Ofankor

Greater Accra

Accra Nsawam Highway