Job Summary

The Supply Chain & Procurement Manager is responsible for managing procurement, supply chain operations, and vendor relationships to ensure the organization has the right resources available for creative, marketing, and production projects.

This role oversees sourcing, purchasing, inventory management, and logistics, while ensuring cost-efficiency, quality, and timely delivery of goods and services.

The successful candidate will optimize procurement processes, manage supplier performance, and support the agency’s operational and project needs.

Key Performance Areas

·Procurement & Vendor Management

·Supply Chain & Logistics Operations

·Inventory & Asset Management

·Cost Control & Budget Compliance

·Policy Development & Compliance

·Team Leadership & Staff Development

Key Responsibilities

1. Procurement & Vendor Management

• Source and evaluate vendors for goods and services required by the agency
• Negotiate contracts, terms, and pricing to maximize value
• Maintain strong vendor relationships and ensure timely deliveries
• Ensure procurement aligns with project requirements and budget

2. Supply Chain & Logistics Operations

• Manage end-to-end supply chain processes, including ordering, transportation, and delivery
• Coordinate logistics for agency events, production shoots, and campaigns
• Ensure materials and equipment are available when needed to avoid project delays

3. Inventory & Asset Management

• Oversee inventory levels and implement effective stock management
• Track the usage of materials, equipment, and creative assets
• Conduct periodic audits and maintain accurate inventory records
• Implement processes to reduce waste and improve resource efficiency

4. Cost Control & Budget Compliance

• Monitor procurement budgets and ensure cost-effective purchasing
• Identify opportunities for savings without compromising quality
• Collaborate with Finance for timely payment processing and cost tracking

5. Policy Development & Compliance

• Develop and enforce procurement policies, procedures, and best practices
• Ensure compliance with statutory regulations and organizational standards
• Implement risk management practices related to vendors, logistics, and supply

6. Team Leadership & Staff Development

• Supervise and mentor procurement and logistics staff
• Assign tasks, monitor performance, and ensure accountability
• Foster a culture of efficiency, accuracy, and teamwork
• Provide training and support for professional development