Other Logistics Jobs

Permanent/Full Time

3 - 5 Years

First Degree

Manufacturing Jobs

Not Specified

4. QUALIFICATIONS AND EXPERIENCE • Bachelor’s degree or diploma in Logistics, Supply Chain Management, Business Administration, or related field. • Minimum of 3–5 years’ experience in logistics, fleet coordination, or transport management. • Experience managing both internal fleet operations and third-party transporters. • Strong knowledge of transport documentation and dispatch procedures. 5. SKILLS AND COMPETENCIES • Strong planning and coordination skills • Good record-keeping and documentation ability • Problem-solving and decision-making capability • Effective communication and supervision skills • Ability to work under pressure and meet deadlines • Basic knowledge of vehicle maintenance processes 6. WORKING RELATIONSHIPS • Internal: Sales, Warehouse, Production, Finance, HR • External: Third-party transporters, workshops, regulatory authorities, customers This role requires a proactive and detail-oriented individual who can manage daily dispatch operations while maintaining control over fleet performance and driver accountability to ensure smooth and cost-effective delivery operations.

2026-05-31

1. JOB PURPOSE

To coordinate and control all outbound logistics operations by ensuring timely preparation of customer orders for dispatch, availability of internal and third-party trucks, proper documentation of deliveries, effective fleet monitoring, and supervision of drivers. The role ensures that deliveries are executed safely, efficiently, and in line with company procedures.

1. KEY RESPONSIBILITIES


2. Order Preparation and Dispatch Coordination

• Receive approved sales orders and prepare delivery schedules in line with customer requirements and production availability.


• Coordinate with Warehouse and sales teams to ensure orders are picked, verified, and ready for loading.


• Confirm accuracy of quantities, batch details, and documentation before dispatch.


• Supervise loading activities to ensure proper handling and secure placement of goods.


• Ensure dispatch timelines are met and communicate any delays promptly.

1.  Truck Planning and Allocation

• Plan and allocate internal company trucks for daily deliveries based on order volume and route efficiency.


• Source and coordinate third-party transporters when internal fleet capacity is insufficient.


• Negotiate and confirm transport arrangements, ensuring compliance with agreed rates and terms.


• Maintain a transport schedule reflecting truck assignments, destinations, and delivery timelines.

1.  Fleet Monitoring and Control

• Monitor the movement of all trucks to ensure timely delivery to customers.


• Track vehicle utilization, fuel consumption, and trip performance.


• Relay and seek solutions delivery challenges in real time, including route issues, breakdowns, or customer concerns from the sales and supply chain heads.


• Ensure compliance with road safety and transport regulations.

1.  Documentation and Reporting

• Prepare and verify delivery notes, waybills, gate passes, and any other required dispatch documents.


• Maintain accurate records of dispatched goods, truck assignments, trip logs, and transporter invoices.


• Reconcile delivery documentation with Warehouse, sales and Finance records.


• Prepare periodic reports on delivery performance, fleet utilization, maintenance status, and logistics costs.

1. Maintenance and Repairs Coordination

• Monitor the condition of all company trucks and maintain updated maintenance records.


• Schedule routine servicing, preventive maintenance, and statutory inspections.


• Follow up on repairs to ensure minimal downtime and timely return of vehicles to operation.


• Liaise with approved workshops and service providers to ensure quality and cost control.

1. Driver Supervision and Management

• Supervise company drivers and ensure adherence to company policies and transport procedures.


• Verify drivers’ licenses, certifications, and compliance with regulatory requirements.


• Prepare driver schedules and trip assignments.


• Monitor driver conduct, punctuality, and performance.


• Report and address incidents, accidents, or disciplinary issues in coordination with Management and HR.

1.  KEY PERFORMANCE INDICATORS (KPIS)

• On-time delivery rate


• Truck utilization rate


• Vehicle downtime and maintenance turnaround time


• Accuracy of dispatch documentation


• Transport cost control and efficiency


• Compliance with safety and regulatory requirements

James Town

Greater Accra

Madar Street