Deputy Director Administration
Other Jobs Information
Job Category
Other Jobs
Job Type
Working Experience
Education Level
Industry
Salary Range
Qualifications
Application Deadline
2024-06-26
Description
Job Purpose
To support the promotion and the establishment of appropriate general administration systems and processes to ensure the timely delivery of administration support services and judicious use of resources to achieve the strategic and operational plans, objectives, and targets of the CSA.
Duties
- Develop guidelines to assist the sub-unit of the Administration Support Service to draw up programs, budgets and monitoring and evaluation plans to deliver the short, medium and long-term objectives, goals and agreed key performance indicators.
- Monitors and evaluates the Admin Support Services activities and operations to minimize/eliminate losses, wastage, wanton destruction, carelessness and all forms of inefficiency and ineffectiveness.
- Supervise scheduled officers for estates to compile and maintain assets register on the costs of assets, year of acquisition, locations, depreciation and disposal schedules.
- Promote effective and efficient transport management systems and processes to deliver timely, cost-effective and safe transport services
- Suggests strategies for improvement of the management of the CSA resources.
- Ensures that General and Confidential Registries are efficient and well-functioning.
- Establishes and maintains office plans and layouts and ensures the security of CSA offices, surroundings and premises.
- Ensures that the cleanliness and hygienic conditions of the CSA premises and surroundings are rated high.
- Ensures effectiveness, efficiency and transparency in the allocation and resources.
- Ensures that the processes for the acquisition, commitment, ordering, and payment for goods and services are in line with the procurement, financial and internal audit regulations.
- Reviews and approves weekly work plans of the Administration staff and ensures effective and efficient delivery of the work plans
- Facilitates the development of indicators to measure the effectiveness of the Administration Support Service functional area
- Deputises for the Director, Administration.
- Performs other assignments as and when directed
Competences
Qualification
- A Masters Degree, preferably MPA or MBA from a recognized University
- Professional qualification
Technical
- Minimum of 15years experience of which 7years with the Public/Civil Service with three (3) of which must have been at the middle management level on the Public Services of Ghana Ability to implement Administrative systems, strategies and policies
- Good knowledge of the Public Financial Management Laws, Procurement Laws, and any other relevant policies and regulations in the area of General Administration or Public Administration
- Understanding of the role of General Administration in a modern organisation with emphasis on Public Sector
- Good administrative skills e.g. minutes, speech, report writing etc.
- General Management Skills
- A Good Knowledge Project Management Skills
- Knowledge in Management Accounting
- Monitoring and evaluation skills.
- Proposal Writing Skills
- Ability to conduct research and analyze data
- Knowledge in Logistics and Transport Management
- Knowledge in Estate Management
- Proficient in MS Word, MS Excel, MS PowerPoint and MS Outlook
Managerial Competencies
- Decision Making- Ability to identify and define problems and find sustainable solutions to them
- Thinking Strategically
- Strategic Planning
- Team Building Skills- Ability to motivate team to work together effectively
- Ability to plan, coordinate and follow up to monitor people and work activities
- Ability to design and implement control systems
Personality
- Good verbal and written communication skills
- Assertiveness- Ability to articulate views, decisions, and policies.
- Interpersonal skills- Ability to relate effectively with people at all levels.
- High level of integrity is required for this role.
- Trustworthiness- Ability to conduct self in manner which elicits trust, respect, and confidence of the workforce.
Location Information
Location
Accra Central
Region
Greater Accra
Street Address
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