Finance Assistant Jobs

Temporary/Contract/Project

1 - 3 Years

First Degree

Project Management Jobs

GH¢3,000.00 - GH¢4,000.00

• Bachelor's degree in Accounting, Finance, Business Administration or related discipline with 1- 3 years’ experience in accounting and knowledge of grant management

2023-01-18

The Finance Coordinator reports directly to the Finance Manager (FM) at CO level and administratively report to Project Officer at Project level. The incumbent is responsible for providing supports to the FM/ FO in financial administration tasks such as data entry, processing transactions, ensuring all transaction supporting documents are complete and within approved budgets, payment processing and filing.

PRIMARY RESPONSIBILITIES:

Job Responsibility #1: Accounting (70% of Time):

• Ensures that all documents are complete with the appropriate supporting documents, reviewed and approved before processing for payment


• Ensure timely submission of monthly project expense reports


• Filing of vouchers and send the vouchers to Finance at country office on a monthly basis


• Ensures that all payments are made on time


• Review bank transactions to ensure all the cheques are processed; files hardcopies and prepare bank reconciliation


• Record all financial transactions into the RTP Daily Expenses Log (DEL) or record financial transactions in accounting system (Sage ACCPAC or ERP) at country level


• Support FM and perform monthly balance sheet reconciliations at country level


• Responsible for budget follow up and the correct use of all the donor codes

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Job Responsibility #2: Financial Implementation and Management (15% of Time):

• Provides assistance in preparing year-end accounts in line with regulatory requirements ready for audit


• Updating financial elements of RTP risk register


• Ensures the organization complies with the financial requirements of the donors


• Assists with preparing budgets for funding application, forecast and annual budgets of the organization


• Supports FM/FO on staff trainings on RTP rules, policies and procedures and donor requirements


• Supports partners and RTP staff on RTP policies, donor compliance matters and ensure timely submission of reports that are accurate and complete


• Maintains and tracks cash advances and ensure all amounts are reconciled and liquidated


• Support FM in tracking salary advances in coordination with HR


• Support project team in proposal budget preparation and donor financial reporting

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Job Responsibility #3: Cash and Banking (5% of Time):

• Do regular surprise cash counts from cashier, where applicable


• Perform cash and bank reconciliations whenever applicable


• Reviews all petty cash expenditures and replenishment requests when two-thirds of the money is spent


• Following the policies in place, process payments to service providers

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Job Responsibility #4: Administration (5% of Time)

• In coordination with the logistics coordinator, perform vehicle or motorcycle mileage analysis wherever applicable

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Job Responsibility #5: Other Tasks as Assigned (5% of Time)

East Legon

Greater Accra

24 sunflower street