The Records Office/Registry, Basic Records Management & Essential Computer Skills.

Date of Course: February, 22nd-23rd 2017

Introduction:

The Records Office /Registry is the heart of an organization as far as information flow is concerned. Do you have trouble finding documents in your Registry/Records Office? Do your staff lack adequate Records Management and vital ICT skills that could lead to frustration? How’s your filing system? Frustrating? Do you find that it’s too difficult to remember where things are filed? Do you have a good File Naming Policy? Do you have unprotected vital records and misfiles?

One of the benefits of a good Records Program is quick and easy filing and retrieval of information with a minimum of wasted time and effort (i.e.

approx 30 second retrieval time).

Outcomes:

Upon completion of this course, participants will be able to:

Manage the records office/Registry, improve upon skills like filing, evaluate responsibilities of registry/Records Office Staff, learn to develop filing systems ,discover clever tips for quick file storage and retrieval, evaluate roles of staff who do filing, Reduce the risk of misfiling, learn the proper handling of incoming and outgoing mail.

Who should attend?

Staff responsible for Filing, Records Officers/Registry staff, Secretaries, Administrative staff, Legal Assistants, Medical Records Officers, HR Staff,Employees whose work depends on effective filing and retrieval of records and entry level staff designated with filing responsibilities.

Course content:

1. Introduction to Records Management.
2. Duties and responsibilities of Registry/Records officers.
3. Strategies for Managing the Records Office- Creation, Storage and Disposition.
4. Managing Active Paper & Electronic Files-Locating lost files, Multiple Volume Files, Preparation and Opening New Files, Tracking Files etc.
5. Developing quality Filing Systems- Different Types of Filing Systems.
6. Legal Trends in Records Keeping.
7. Skills and Tips necessary for effective Filing.
8. Protecting Records in the Records Office, Confidentiality, Managing Old Files etc.
9. Mail & Correspondence Management- Procedures of delivering and receiving letters.

10. Linking digital files to physical files in an office environment.

11.

Using Cloud Storage Systems- Demystifying the Cloud.

12. How to safeguard critical and confidential information.

13.

Understanding Technology in the Records Office Environment.

14. Computer security best practices & understanding file extensions.

15.

Email Management -Managing the Inbox, creating Filters etc.

16. Basic computer skills & Tips for effective Records Management.

17.

Procedures and safeguards  to prevent electronic information from being lost unintentionally or deleted illegitimately-Metadata, Backing up, Migration etc.

Venue: Osu Eben-Ezer Presby Conference Suite-Osu, Accra. Registration:  Please contact us on tel. nos: 020-8149990, 024-4480077, 027-8664332. E-mail: laysiainfo@gmail.com or info@laysiainfo.com.

Website: www.laysiainfo.com Course Fee (for each course): GH¢590.00 per participant.The fee covers handouts in digital format, refreshments, lunch, a group photograph and a certificate of participation. Timing – (for each course): 8:30 am – 3:30 pm each day.           Mode of Payment: Crossed cheque payable to Laysia Info Consult. In-House Option: All courses are available as in-house options. We look forward to hearing from you.