MANAGING ARCHIVES/RECORDS CENTRES

(Making Critical Records Accessible) Date of Course: October, 19th-20th 2016

Do these questions concerning your dormant records hit home for you?

Does your company have an Archive/ Records Centre? Are you litigation ready as far as your vital/archival records are concerned? Where should dormant records in your offices go?  Are your file cabinets bloated with documents and records you are not sure what to do with? What do you do if your organization’s inactive, but critical records are needed urgently? How do you process and send Records to the Records Center/Archives, Many organizations (perhaps yours?) lack a comprehensive dormant records management program and policies.

This workshop covers the principles and practical skills that will help in managing an archives or a Records Centre.

Key Objectives:

By the end of the course, attendees will be able to….

Keep their organizations legally safe from misplaced or destroyed archival records, increase their capacity in establishing Archives/Records Centers, gain valuable information about archiving your organization's critical business records, build an effective records retention and destruction program, learn to appraise and list records for archiving, remove files no longer needed for current business from your offices, manage  transfers of records to off-site storage, and records destruction projects.

Who Should Attend?

Officers in charge of Archives/Records centers in organizations including schools, churches, hospitals, financial, Insurance, legal and Oil & Gas sectors. Records managers/Officers, Archivists, librarians, IT Personnel, Administrators, Secretaries, Accounts Officers, Registry Staff, Office managers, Legal assistants, Medical Records Officers, Administrative assistants.   COURSE CONTENT

       Introduction - The role of Archives/Records Centers, Importance of archives to organizations.        Procedures/Steps for establishing Archives/Records Centers.        The last two (2) stages of the Records Lifecycle, i.e.

disposition and destruction.        Knowing what records must be kept and for how long.         Records Finding Aid for easy referencing.         How to begin establishing a formal archives program.         Specific types of records worthy of permanent retention.         Difference and relationships between Archives and a Records Centers.         The basics of protecting records from deterioration and loss.         Arrangement and labeling of shelves and Archives boxes.         Types of records with potential for long term or archival value.         Managing Closed Files in Offices.         Key  steps  involved  in  carrying  out  records  appraisal  and  disposal  activities.         The relationship between the Archives / Records Center and other business units.         The Public Records and Archives Administration 1997 (ACT 535), Legal Trends.         Using Technology in the Archives/Records Centre.         The Archives/Records procedures manual.

Venue: Osu Eben-Ezer Presby Conference Suite-Osu, Accra.

Timing - 8:30 am – 3:30 pm each day.         

Registration:  Pre-registration is required to ensure adequate space for attendees.

Please contact us on telephone nos: 024-4480077, 020-8149990, 027-8664332

E-mail:  info@laysiainfo.com or laysiainfo@gmail.com. Website: www.laysiainfo.com

Course Fee:

GH¢590.00 per participant -the fee covers handouts in digital format, refreshments, lunch, a group photograph and a certificate of participation.

Mode of Payment: Crossed cheque payable to Laysia Info Consult.

In-House Option:  All courses are available as in-house options delivered at a date and location convenient to you.

Lead Facilitator:  Mr.

Maxwell Gbagbo is the lead facilitator and CEO of Laysia Info Consult. He has twenty three (23) years post qualification experience in Records Management.

Our clients include companies in the Financial, Legal, Oil & Gas, Public and Private Sectors.

Records Management Services we offer:

Records Management Software Solutions (to help manage all files in an office environment for quick access and retrieval), Electronic File Tracking, Electronic Datacenter, HR Management Software, Digital Archiving Solutions, Cloud Storage and Records Backup Systems, Imaging Services, Design of Filing Systems (electronic & paper) Establishing Archives, Records Management Policies etc.

We look forward to hearing from you. 

Records Management in Ghana